Forms, Registrations, Assessments and Disclosures:

What if when your users filled out forms, registrations, assessments and disclosures, those “forms” actually updated your system, created records, flagged individuals, and created wallet passes?

What if your form system did all the tracking and communication for you?

  1. Imagine that a form can have the information you already have verify the information from the user. Get consent, or a signature, then flag or create a wallet pass?
  2. Imagine if you can do that with a group of forms that create a project task.
  3. Then imagine these forms embedded inside a communication infrastructure that allowed you to track who completed what forms and what were their answers?
  4. Imagine if updates actually updated your database?
  5. Then imagine these forms embedded inside a communication infrastructure that allowed you to track who completed what forms and what were their answers?
  6. Imagine if updates actually updated your database?
  7. Imagine If you are an educational institution you can send forms to staff, students and parents.
  8. Imagine, If you are a corporate or government campus you can send them to everyone in the organization or to only a specific group of people.
  9. Imagine if your user selects a specific answer that triggers behind the scenes user flags, update records, and create wallet passes?
  10. Imagine if this system was all part of a much larger entirely comprehensive campus operations and security system?
  11. Imagine if this forms module was part of a user engagement model that provided services to your user every hour of everyday, day after day.

Sorry is this too much?

You can pause for a moment, wipe your eyes, catch your breath… we can wait.

One particular question, problem that you have to solve, or form come to mind?

Like: ” Are you vaccinated” or “When  or with what were you vaccinated”,

or, here is a fun one… “Why are you not vaccinated?” 


We hope you are not still relying on a pdf forms or some type of static system.

Yikes, sorry, you probably are.

So, let’s start with the idea that having your users fill out a form should actually save you time and effort, not cost you time and effort.

That you probably have more than one form.

That you probably need a group of forms to be filled out, annually?

That every year the person/s who is in charge of this task has to be convinced again, or a new person has to be tricked into do it.

That tracking these forms and helping the user fill “ALL” of it out is a ridiculously mundane and massive task.

And that at the end of the day…

You probably need someone to file them all, input in all the information, and well, find out everyone who did not do them, or worse, try and find out who answered a specific question a specific way.

Do you have specific form might be required for a specific group?  Do you have hundreds of groups? How do you get that done, properly? How do you comply? How do you audit? I know we are not supposed to ask that question.,

So, just that one task, just one or two forms can take an army of people to make sure they get done, make sure they are done properly, make sure the information is properly input and then the forms are stored so that they can be retrieved.

Just one guess how you are managing today… “Paper (or pdf (it’s the same)) and an excel spreadsheet.”

That sounds fun, and lets not mention if any of it is really useful at the end of the day.

Our system does it all and at the end of the day you have a record of compliance, and you have all the data you asked for.

And it was quick and easy.

We created a tool for making forms, just not the forms.

Because believe it or not, everyone’s forms are different.

So, you ask a question like: “Are you Vaccinated” (I know that’s a loaded one).

Let’s call this the Covid Vaccine Registration form (this is one that everyone is dealing with.)

And let’s say the answers are:

  1.  ANSWER: Yes, Fully
    • Let’s take that one and make a “Vaccinated Flag” for the user’s ID and reporting.
    • Let’s also make a Vaccinated Wallet Pass.
    • Let’s also make a section in the form where the user can upload their vaccine pass.
    • Let’s also run a report so that we can track all the people who are vaccinated.
    • Let’s also create a field in the users health area that will track the person’s vaccine status and update it.
  2. ANSWER: Not Yet, need one more shot!
    • Let’s take that one and make a”Partially Vaccinated Flag” for the user’s ID and reporting
    • Let’s also make a “Partially Vaccinated Wallet Pass”.
    • Let’s also run a report so that we can track all the people who are partially vaccinated.
    • Let’s update the users vaccine status field in the users health area.
    • Let’s make a question in the form that asks, if partially vaccinated when will you receive your second shot?
    • Let’s send out a follow-up message to all the partially vaccinated and ask that they update the form when they get their second vaccine. We can use the date of the second vaccine to ask them at the time they have.
    • Let’s allow a user to update the form when they are fully vaccinated so that we can capture all the updated relevant information.
  3. ANSWER: No, Medical or Religious Exemption.
    • Let’s take that one and make a” Vaccine Exemption Flag” for the user’s ID and reporting.
    • Let’s also make a “Vaccine Exemption Wallet Pass”.
    • Let’s create an area in the form so that the user can upload the exemption letter.
    • Let’s also run a report so that we can track all the people who are not vaccinated due to an exemption.
    • Let’s update the users vaccine status field in the users health area.
    • Let’s make a form that implements a testing form that the user can update based upon our requirements for users who are not vaccinated.
  4. ANSWER: No, and I am not going to!
    • Let’s send them a message via email, text or secure messaging and explain what the implications are of not getting vaccinated.
    • Let’s also run a report so that we can track all the people who are not vaccinated.
    • Let’s update the users vaccine status field in the users health area.
    • Let’s create an “Unvaccinated Flag” and a wallet pass and identify the user as unvaccinated.
  5. ANSWER: Not right now because I am sick with COVID
    • Let’s send them a message via email, text or secure messaging and explain what they need to do if they are infected.
    • Let’s also run a report so that we can track all the people who are infected.
    • Let’s create an “Infected Flag” and update the user’s profile with the flag.
    • We can issue an “Covid Infected User Wallet Pass” that expires in 10 days.
    • Let’s update the users covid infection status field in the users health area.

Tracking completion, managing different “answers”, and taking specific steps (like flagging users or creating wallet passes takes a form and a user’s answer and gives it POWER!

So, now we can ask on the same form. Who answered, Not Vaccinated”. Let’s send them a message. So, now we need to ask all of those who have not completed the form to complete it, so let’s send them an email, text, or secure message telling them we need them to complete it.

We are having a pizza party for everyone who is vaccinated, let’s send them a message.

For the pizza party, let’s make sure that everyone has downloaded their “Vaccinated Wallet Pass”, so they can show it to us, to enter the pizza party!

So, one more time, show me a list of what I can do!

  1. Form Creators can create a form, edit a form, update a form, clone a form, or resend a form.
  2. Form Creators can send a specific form to a user or any group of users, they can get a message and also get the form sent to their user profile “form area”.
  3. Form Creators can create a form that requires a signature.
  4. Form Creators can create a form that uses information from the database to populate the form.
  5. Form Creators can create a form that requests information from the user and populates our systems many fields, tables and you can create your own field name and put it in the user’s profile.
  6. Form Creators can create a group of forms (a task list) that allows an organized way to ask a user to create a group of forms.
  7. Form Creatorscan allow a form to be updated, or your can not allow a form to be updated.
  8. Form Creators can request an open text answer, and that answer can update a field (or custom field).
  9. Form Creators can request a multiple choice answer and the user’s choice can update a field (or custom field).
  10. Form Creators can put a text block (or many text blocks in a form).
  11. Form Creators can add an image to a form.
  12. Form Creators can move and update form areas around a completed form.
  13. Users or groups of users can get emails, text messages and secure messages about forms.
  14. Users have a form area where they can see completed forms, forms that are not completed, and some forms that can be updated.
  15. Form Creators can associate an answer with a flag for that user, flags can be displayed (or not displayed on a user’s ID, or on a report associated with a specific flag.
  16. Form Creators can associate an answer to specific field or custom field.
  17. Form Creates can associate an answer and issue a “wallet pass”
  18. Form Response Administrators can pull reports on form completion, or non-completion.
  19. Form Response Administrators can filter specific answers to questions inside the form and send out emails, text messages or secure messages based upon an answer.
  20. Form creators or Response Administrators can run reports, sort on answers, filter on answers, see who has completed, and download a spreadsheet of all the answers.
  21. Administrators can go back and see any completed form at any time and see a history by user.

What is the difference between a system that manages a user engagement relationship with the user by the minute and one that sends out forms?

What is the difference between a system that creates a complete profile around its’ users focused on the user’s safety and security and one that sends out form?

Here are the differences:

Success VERSUS Failure

User acceptance VERSUS User avoidance

Secure Communications, VERSUS  A stack of paper

Proven compliance VERSUS Proven non-compliance

Complete Reporting and Communications VERSUS Mundane tracking that will never work.

Nearly instant results VERSUS a Never-ending mess.

1IDentifyED allows your school to completely own, access and download your chat data.

2IDentifyED provides a complete suite of social media features:

  • User, Group and Course Message Boards
  • Chat and Group Chat.
  • Messaging (inbox/outbox)
  • File Sharing
  • Picture Sharing
  • Calendar Sharing
  • Location Sharing
  • Contact info Sharing

3IDentifyED allows the school to manage and assure authenticated chat sessions.

4IDentifyED provides private chats based upon encrypted connections, encrypted databases, role-based access and strong authentication rules.

5User chats allow the user to:

  • To flag content.
  • Control what information and what modules they share with others.

6IDentifyED allows campuses to audit any chats for inappropriate language, violence, weapons, alcohol, sexual content and drug language.

7IDentifyED provides Apps on IOS and Android.

8IDentifyED provides a state-of-the-art HTML based communication dashboard for every user that allows access to all features.

9IDentifyED Provides group communication dashboards that allow a group or course to share:

  • Message boards
  • Messages
  • Chats
  • Leader information
  • Calendars
  • Share Files

10IDentifyED Provides course communication dashboards allow a group or course to share:

11IDentifyed Also provides a complete suite of security features:

  • User ID
  • Custom Campus App
  • User Location Services
  • HID Smart Card
  • Help Request
  • Emergency Broadcast
  • Check-in / Check-out
  • Campus Sharing Content Tool
  • Discipline
  • Say Something
  • Accident/Safety Management
  • Campus Monitoring
  • SOC Tools
  • Visitor Management
  • Visitor Validation
  • Reunification
  • Bus
  • Carline
  • Hall Pass

Integration from your campus SIS

Integration is the best news yet!

IDentifyEd has the ability to integrate with your SIS so that we can pull student/user and login roster information as well as in many cases course, teacher and group information.  See the list below. We can also with the Swift Data tool completely integrate with the list of premise access controllers, list below. With the Swift Data tool, we provide not only data synchronization but also workflow and business rule-based intelligence to configure access and to update Kornukopia’s IDentifyed, your SIS and your PACs!

Swift Data Auto synch

Clever-Managed Auto Sync

  • Ellucian
  • Peoplesoft
  • Jenzabar
  • Aeries
  • Infinite Campus
  • Illuminate
  • PowerSchool
  • SchoolInsight
  • Skyward

SIS-Managed Auto Sync

  • Aspen SIS
  • Chalkable iNOW (formerly STI) SIS
  • Classe365 SIS
  • Edupoint Synergy SIS
  • eSchoolData SIS
  • Focus SIS
  • Genius SIS
  • edustar SIS
  • Harmony SIS
  • JCampus SIS
  • Jupiter iO SIS
  • Lumen AXSIS SIS
  • MiStar SIS
  • OnCourse Systems for Education SIS
  • ProgressBook (formally DASL for Ohio) SIS
  • Q SIS
  • Realtime Inc. SIS
  • SAM Spectra SIS
  • SchoolBrains SIS
  • Rediker SIS
  • SchoolSpeak SIS
  • School Pathways SIS
  • School Time SIS
  • Sycamore SIS
  • Tyler Schoolmaster SIS
  • Tyler v9 SIS
  • Tyler v10 SIS

Premise access controller smart card IDentifyED update integration list

  • Assa Abloy HID Persona Physical Access Controller
  • Genetec Physical Access Controller
  • Lenel Physical Access Controller
  • Rs2 Technologies Physical Access Controller
  • Honeywell Physical Access Controller
  • Vanderbilt Industries Physical Access Controller
  • Software House Physical Access Controller
  • Brivo Physical Access Controller
  • S2 Security Physical Access Controller

What is so cool about the IDentifyED User ID app?

The IDentifyEd App is much more than just a user ID and smart card, IDentifyEd’s main goal is to seduce the student with a large series of student engagement apps. These modules/features are completely configurable by the school at the user role level. IDentifyed provides 3 major types of User engagement solutions for your campus:

1Campus safety and security.

  • User ID
  • Emergency Broadcast
  • Help Requests
  • Location
  • HID SEOS Smart Card
  • Custom App
  • Check-in/Check-out
  • Discipline
  • Reunification
  • Bus
  • Carline
  • Security Operations Tools
  • Hall Pass
  • Say Something
  • Security Policy and Emergency Content Tool

2Campus social networking and communications.

  • User Messaging
  • User/Student Portfolios with:
  • User Message Boards
  • File sharing
  • Contact/roster info sharing
  • Picture sharing
  • Location Sharing
  • Calendar Sharing
  • Messaging
  • Campus Safety and Security Chat
  • Strong privacy and filters
  • Group Message Board
  • Course Message Board
  • Group/Group Messages
  • School Broadcast
  • Campus Safety and Security Chat
  • Group Chat

3Learning tools

  • Grades
  • Attendance
  • Assignments
  • To-dos & Take Home
  • Course Management
  • Group Management
  • Volunteers
  • Discipline
  • Disclosures
  • Calendars

Adjusting to a kinder gentler cost and cutting-edge student ID.

Modules/Systems Security Alternative All Alternatives Identifyed* Identifyed Plus*
Student ID (initial) $6 $6
School ID Replacement/Maintenance $3 $3
Smart Card $8 $8
School ID Replacement Maintenance $4 $4
Emergency Broadcast/School communication Software $3 $3
Dispatch/Help Request Tipline $4 $4
Custom Campus App $3 $3
Student Engagement $5
Student LMS $6
File Sharing $5
Communication Monitoring Software $3
Student Messaging Platform $8
$31 $58 $5-7.5 9-12.50
*2 Options to pay for Kornukopia IdentifyED, the first is the traditional Enterprise license, the second is where the student or parent bares the burden of purchase in which case the cost to the school is limited to a staff only license.

What Next? Form Management Software System

Imagine the privacy issues you can address and the lives you save and the processes you can improve with IDentifyED campus safety, security social networking system helping you create a better, safer campus.

Are there any alternative solutions for Secure Chat Management Software System